Arrow Transportation Systems Inc.

Administrator

Job Locations US-OR-Portland
Company Arrow Reload

Overview

In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

 

We are looking for an Office Administrator to join us and become part of the Arrow family.

Great People Work Here!

We Offer

  • Competitive Compensation
  • Pension matching program
  • Extended medical benefits including Dental and Pharmaceutical
  • Free Parking
  • Direct Deposit Pay
  • Great Vacation Policy!
  • The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization

Shift: Monday to Friday (and the occasional Saturday) 7:00am - 3:30pm or 8:00am - 4:30pm 

Responsibilities

This Office Administrator’s principal role is to ensure the efficient, effective and accurate flow of financial information (accounts payable, accounts receivable and payroll) for the division.  The Administrator ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Administrator will also be responsible for reception, office management and general office duties. 

 

Major Responsibilities 

  • Code, total, batch, enter, verify and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, petty cash transactions and bank statements in the appropriate computer systems. 
  • Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems. 
  • When conducting oneself at the division and while reviewing employee and other paperwork, ensure full compliance with safety policy and procedures. When required bring potential safety compliance gaps to the attention of the Division Manager. 
  • Follow all workplace safety policies and compliance regulations participate in identifying hazards 
  • Comply with all rules and regulations, protocols and established metrics   
  • Prepare analysis and/or reports as required by division, internal and/or external customers. 
  • Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable). 
  • Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation. 
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs. 
  • Provide internal and external Customer Service excellence 
  • Perform clerical duties such as word processing, maintaining filing and record systems, faxing and photocopying.  
  • Process incoming and outgoing mail. 
  • Respond to telephone, in person or electronic enquiries or forward to appropriate person. 
  • Provide general information to clients and the public. 
  • May be asked to get involved in operations administration and lower level operating duties when required by Manager. 
  • Other duties as assigned by manager. 

 

You Possess

Requirements  

  • Understanding of and experience with the accounting cycle i.e. Accounts Payable, accounts receivable and payroll, month end and year end processes. 
  • Excellent alphanumeric keyboarding skills 
  • Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e. Arrow custom applications, gmail etc.. 
  • Strong concern for the accuracy and quality of work 
  • Internal and external customer service skills   
  • Problem Solving ability 
  • Proven Initiative  
  • Strong safety mindset 
  • Quality oriented  
  • Needs to be responsible, accountable and dependable 
  • Demonstrates strong communication skills both verbally and written  
  • Strong work ethic and positive team attitude 
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment 
  • Ethics and Integrity 
  • Organizational skills and keen attention to detail 
  • Professional appearance/demeanor whether in person, via email or on the telephone. 
  • Relevant post secondary courses, diploma or degree an asset   

We are an equal opportunity employer.

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