Arrow Transportation Systems Inc.

Payroll Administrator

Job Locations CA-BC-Vancouver
Company Arrow Corporate

Overview

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States.   Arrow is an industry leading transportation, distribution and materials handling organization.

 

Our Corporate Office located in beautiful downtown Vancouver is where our CEO, CFO and Accounting and Payroll departments reside.  Overlooking Burrard Inlet and the Marine Building, our location is close to many downtown amenities such as the Waterfront, Stanley Park, great restaurants, fitness facilities, public transit and parking.

We Offer

  • Competitive Pay
  • Pension matching progam
  • Competitive Vacation Policy 
  • Remote Work Policy
  • Paid transit pass
  • Subsidized Gym Membership
  • Extended Medical benefits including dental, pharmaceutical, paramedical, life insurance, short and long term disability insurance and more.....
  • The ability to work for a 100 year old company that continues to grow and diversify!

 

Responsibilities

 

The Payroll Administrator’s role is to ensure the efficient, effective and accurate flow of financial information for multiple financial activities relating to company bi-weekly payroll functions (salary/non-union hourly and union hourly). This includes timely and accurate reporting of payroll data for Arrow Transportation Systems Inc. (ATSI) employees. Other responsibilities include overseeing the processing journal entry preparation, reconciliations, and various other accounting functions. The Payroll Administrator ensures processes are followed and items completed in ATSI’s various software applications on an ongoing basis and as per accounting cycle deadlines.  The Payroll Administrator will work with Finance and HR departments to ensure pay and personnel records are accurate and up to date. Integrity and strong attention to detail are crucial for this role.   

 

Major Responsibilities 

  • Assist in the preparation and administration of payroll for all ATSI employees, while auditing payroll processing reports for accuracy.  
  • Ensure that all salaries are paid accurately and in a timely fashion to all ATSI employees, contractors, and other parties.  
  • Prepare journal entries and forms, such as records of employment, income tax forms, and remittances. Perform off-schedule payments, such as replacement cheques, termination pays, lump sum payments 
  • Resolve payroll discrepancies by collecting and analyzing information. Provide payroll information by answering questions and requests. 
  • Implement salary increases, bonuses, commissions, in accordance with instructions given.  
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.  
  • Collaborate with the Finance and HR department to ensure pay and personnel records are accurate and up to date.  
  • Assist in the administration of employee programs (e.g. health benefits, stock option plans, etc.). 
  • Follow all workplace safety policies and compliance regulations participate in identifying hazards. 
  • Comply with all rules and regulations, protocols and established metrics. 
  • Prepare analysis and/or reports as required by manager. 
  • Ensure all paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. employee file paperwork where applicable). 
  • Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation. 
  • Maintains employee confidence and protects payroll operations by keeping information confidential. 
  • Assist others on the team to ensue successful payroll. 
  • Provide internal and external Customer Service excellence. 
  • Other duties as assigned by manager. 

You Possess

Requirements  

  • Relevant Post Secondary Education in Accounting, and/or Payroll Compliance Practitioner (PCP) Certification is an asset.  
  • Minimum 5 years experience in a payroll position.  
  • Proficient in Microsoft Excel, Avanti and Epicor is an asset along with the ability to quickly learn new computer applications  
  • Experience dealing with year end audits, income tax reporting, account reconciliations and various government remittances is also required. 
  • Strong knowledge of payroll systems, internal controls and policies. 
  • Must be able to handle confidential information in an ethical and professional manner. 
  • Strong safety mindset 
  • Needs to be responsible, accountable and dependable 
  • Demonstrates strong communication skills both verbally and written  
  • Strong work ethic and positive team attitude 
  • Attention to detail 
  • Effective organizational and time management skills 
  • Embody Arrow's Core Values of Safety, Quality, Integrity, Responsibility, Teamwork and FUN!

 

Working Conditions 

  • Professional office setting. 
  • Overtime as required. 

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