Arrow Transportation Systems Inc.

Financial Administrator - Prince George

Job Locations CA-BC-Prince George
Company Arrow Trucking

Overview

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States.   Arrow is an industry leading transportation, distribution and materials handling organization.

 

We are looking for an Financial Administrator to join us and become part of the Arrow family at our Prince George Division.

 

Great People Work Here!

 

Admin

We Offer

  • The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization
  • Competitive Compensation
  • Pension matching program
  • Extended medical benefits including Dental and Pharmaceutical
  • Direct Deposit Pay
  • Strong team environment, shift flexibility, fast paced work environment!
  • Shift: Monday-Friday 8:00am-4:30pm

For more information on working in Prince George click here: Arrow Prince George - The home base for your career.

Responsibilities

Reporting to and working closely with the Division Manager, the Financial Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Financial Administrator also ensures all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division.  This role ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Financial Administrator may also be responsible for reception, office management and general office duties.

 

Major Responsibilities include:

  • Ensure all information pertaining to Revenue is accurately created in appropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled.
  • Ensure all information pertaining to Payables are audited and reflect accurately.
  • Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks, Union dues and Arrow Star maintenance.
  • In conjunction with the Division Manager, ensure that documented Incident claims are entered in appropriate software and managed.
  • Code, total, batch, enter, verify and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, petty cash transactions and bank statements in the appropriate computer systems.
  • Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements and other financial statements using computerized and manual systems.
  • Ensure all information pertaining to payables including lease operator statements, TMT information, and regular Teamsters payments are audited and reflect accurately.
  • Responsible for fuel card allocation and timely tracking of fuel usage.
  • WCB quarterly tracking of lease operator account standing.
  • When conducting oneself at the division and while reviewing employee and other paperwork, ensure full compliance with safety policy and procedures. When required bring potential safety compliance gaps to the attention of the Division Manager.
  • Follow all workplace safety policies and compliance regulations participate in identifying hazards
  • Comply with all rules and regulations, protocols and established metrics
  • Prepare analysis and/or reports as required by division, internal and/or external customers.
  • Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable).
  • Ensure all files are organized and maintained and all office processes are streamlined for most efficient and effective operation.
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
  • Provide internal and external Customer Service excellence
  • Perform clerical duties such as word processing, maintaining filing and record systems, faxing and photocopying.
  • Process incoming and outgoing mail.
  • Respond to telephone, in person or electronic enquiries or forward to appropriate person.
  • Provide general information to clients and the public.
  • May be asked to get involved in operations administration and lower level operating duties when required by Manager.
  • Other duties as assigned by Manager.

You Possess

  • Strong understanding and a minimum of 1 year of previous experience with the accounting cycle (i.e. Accounts Payable, accounts receivable and payroll, month end and year end processes)
  • Relevant post secondary courses, diploma or degree is an asset   
  • Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e. Arrow custom applications,  etc.
  • Excellent alphanumeric typing skills 
  • Demonstrates strong communication skills both verbally and written  
  • Strong work ethic and positive team attitude 
  • Organizational skills and keen attention to detail 
  • Strong concern for the accuracy and quality of work 
  • Internal and external customer service skills  
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment
  • Problem Solving ability 
  • Proven Initiative  
  • Strong safety mindset 
  • Quality oriented
  • Ethics and Integrity   
  • Needs to be responsible, accountable and dependable 
  • Professional appearance/demeanor whether in person, via email or on the telephone

We are an equal opportunity employer.

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