Arrow Transportation Systems Inc.

Office Administrator - Fort St James

Job Locations CA-BC-Fort St. James
Company Arrow Transportation Systems Inc.

Overview

Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States.   Arrow is an industry leading transportation, distribution and materials handling organization.

 

Arrow's Chipping Division works to produce Wood fibre such as chips and hog fuel to feed Fort St. James' BioNorth Energy BioMass plant and local customers that require same.  Our team is growing and we are looking to hire an Office  Administrator to assist with oversight of all AP, AR and Payroll for this Division located in Fort St. James.  

 

 

Administrator - Close up of Desk_&_Computer_Screens  Fort St. James Scenic - Church and Lake  FSJ Fibre - Chipping Plant BC Top Employer 2024

We Offer

  • Competitive Compensation: $57,000-$63,000/yr based on experience
  • Full extended medical benefits for you and your dependents/family including dental, pharmaceutical, paramedical, vision, life insurance, health spending account and more! 
  • Pension matching program (up to 4%)
  • We promote from within
  • A career with a growing company
  • The ability to make your mark and affect change

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow.

Responsibilities

The Administrator’s principal role is to ensure the efficient, effective, and accurate flow of information for Accounts Payable and Payroll for the division. The Administrator ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Administrator will also be responsible for reception, office management and general office duties. 

 

Major Responsibilities 

  • Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems. 
  • Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems. 
  • Ensure all information pertaining to payables and regular Teamsters payments are audited and reflected accurately. 
  • Perform comprehensive reconciliations of accounts including pension, health & welfare, and Union dues 
  • Comply with all rules and regulations, protocols, and established metrics   
  • Prepare analysis and/or reports as required by division, internal and/or external customers. 
  • Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable). 
  • Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation. 
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs. 
  • Provide internal and external Customer Service excellence 
  • Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.  

You Possess

  • Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes. 
  • Relevant post-secondary courses, diploma, or degree an asset. 
  • Excellent alphanumeric keyboarding skills 
  • Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc. 
  • Strong concern for the accuracy and quality of work 
  • Internal and external customer service skills   
  • Problem Solving ability 
  • Proven Initiative  
  • Strong safety mindset 
  • Quality oriented  
  • Needs to be responsible, accountable, and dependable 
  • Demonstrates effective communication skills both verbally and written  
  • Strong work ethic and positive team attitude 
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment 
  • Ethics and Integrity 
  • Organizational skills and keen attention to detail 
  • Professional appearance/demeanor whether in person, via email or on the telephone. 

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